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Administrative Operations Support

Location : Plattsburgh, NY
Job Type : Temp/Contract to Direct
Hours : Full Time
Travel : No
Relocation : No

Job Description :
Ridgefield One finds jobs for people and people for jobs in the Champlain Valley of New York and Vermont and in the Tri-State New York area.  Currently we are searching for an Administrative Assistant to work in Operations at a manufacturer in Plattsburgh, NY.

 

This is a great opportunity for the right person to earn a competitive salary with company benefits.

 

Some duties may include:

 



  • Update and Maintain the expenses in Excel

  • Process Purchase requisitions

  • Create/submit purchase orders

  • Reconcile/validate Invoice with POs & Packing slips

  • Prepare Invoices to submit to corporate for payment

  • Validate and record payments to suppliers

  • Record and maintain attendance log

  • Process employees request forms for approved time off

  • Prepare reports on absences and tardiness (weekly/monthly/quarterly)

  • Monitor supply inventories for both the office and plant (regular consumables) and reorder as needed

  • Send out daily attendance and follow up

  • Maintain/record the company asset list & tag items per process

  • Maintain company org chart

  • Maintain/request insurance certificates from service vendors

  • Update and maintain forklift log to track costs associated with forklift services and repairs

  • Maintains the company petty cash account

  • Request quotes for product from multiple vendors to ensure best price/quality

  • Send time sheets as assigned and record/process edits to time clock

  • Process and track AWA (Additional Work Authorizations) for out-of-scope invoicing

  • Prepare and submit truck run documents for invoicing

  • Reconcile Temp service invoices

  • Prepare weekly OT report

  • Posting Weekly Production Staff Schedules

  • Job Code Tracking


Required Qualifications :
Requirements include:

 

- Strong computer proficiency

- Experience with Excel and other Microsoft Office tools

- Some basic bookkeeping experience

- Attention to detail

- Strong work ethic

- Organizational skills

- Strong communication skills

 

 


Ridgefield One provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, national origin, age, disability, or genetics. In addition to federal law requirements, Ridgefield One complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities or client work sites. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 
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